UNAPPROVED DRAFT

 

 

 

MINUTES OF THE BOARD OF TRUSTEES MEETING HELD ON AUGUST 5, 2011 AT 103 BROADWAY, SALTAIRE, NEW YORK.

 

Mayor Cox called the Board of Trustees meeting to order at 7:35 p.m. and the following were in attendance:

Robert Lynn Cox III, Mayor

Bruce A. Rich, Trustee

John Zaccaro Jr, Trustee

Alexander K. Chefetz, Trustee

Hugh A. O’Brien, Trustee

Joseph Harry Baker, Counselor to the Board

Joseph Prokop, Village Attorney

Donna Lyudmer, Treasurer

Dennis Foley, Chief of Security

And approximately 30 other attendees

 

 

APPROVAL OF MINUTES

Draft copies of the minutes of the meeting of July 2, 2011, having been previously presented to the Board and posted in draft form on the Village web site, were discussed. Trustee O’Brien made a motion to adopt the minutes as presented subject to correction of non-substantive typographical errors, which was seconded by Trustee Rich, and on call without objection, was unanimously approved as written.

 

Village Administrator/Clerk Posillico arrived at the meeting at 7:40 pm, and the following were then in attendance:

Robert Lynn Cox III, Mayor

Bruce A. Rich, Trustee

John Zaccaro Jr, Trustee

Alexander K. Chefetz, Trustee

Hugh A. O’Brien, Trustee

Mario Posillico, Administrator/Clerk

Joseph Harry Baker, Counselor to the Board

Joseph Prokop, Village Attorney

Donna Lyudmer, Treasurer

Dennis Foley, Chief of Security

And approximately 30 other attendees

 

ABSTRACT AUDIT

Trustee Rich presented the following abstracts:

 

General Checking No. 2A in the amount of                     $17,042.56

General Checking No. 3A in the amount of                     $98,800.20

 

After discussion and opportunity for questions, Trustee Zaccaro made a motion that General Checking Abstract 2A & 3A be approved as presented and that the Mayor be authorized to execute the warrants. Trustee O’Brien seconded the motion and on call without objection it was unanimously approved.

 

OLD BUSINESS

 

 

POTENTIAL AGREEMENT WITH SUFFOLK COUNTY WATER

Mayor Cox reported that the Village, after months of negotiations with the Suffolk County Water Authority (SCWA), has reached the basis of an understanding whereby SCWA would bear the cost to install a new water main along Lighthouse Promenade that would be accessible by both Saltaire and SCWA, and where both parties would share the cost of the concrete work necessary to install the main. This arrangement will also have the added benefit of obviating the need for other capital improvements to the Saltaire water system since emergency back-up would be provided by SCWA, and done in conjunction with repaving of Lighthouse Promenade.  Mayor Cox reported that the Board is awaiting a formal contract proposal from SCWA pursuant to the basic understanding that has been reached, and after contract review, it will be brought back to the Board for final review and approval.

 

 

SOLICITATION OF OFFERS FOR 301 PACIFIC WALK

Mayor Cox stated that the Village Attorney has finalized the contract which will be included in  the package for solicitation of offers for the sale of 301 Pacific Walk, which the Board had previously declared surplus to its current needs and authorized the solicitation of offers for purchase. He stated that the offering package will shortly be publicized and emailed to all Village residents.  He further stated that offers will be required to be made in a sealed bid format as opposed to an auction style, and that the Board, after review of all offers, will make a separate determination on how to respond to the offers received in the best interest of the Village, including the right to reject all bids, and that it would require a separate resolution to accept any offer.

 

 

 

NEW BUSINESS

 

REVIEW OF ZONING CODE

Mayor Cox reported that he asked Trustee O’Brien to oversee a comprehensive review of the Village’s Zoning Code, Chapter 55 of the Code of the Village of Saltaire. Trustee O’Brien reported that he is only in the very early stages of the review and analysis, and although the review will include review of all aspects of zoning and will include consultation with village residents with expertise in related fields, there are a few topics that will take the forefront. He stated that issues relating to height of new and substantially approved structures pursuant to FEMA requirements, and those related to non-conforming uses and structures, will perhaps will be dealt with before the full review of the entire Zoning Code is complete.

 

 

TRUSTEE REPORTS

Trustees Rich reported that, according to Village counsel, the Village’s motion to dismiss the legal actions initiated by three neighboring residents of the Village-owned properties located at 303 Pacific Walk and 307 Neptune Walk regarding the recent removal of deed restrictions will not be decided upon until September.

 

Security Chief Dennis Foley provided a brief report on the security staffs’ enforcement of the Village Code during the summer season.. Chief Foley urged all residents to lock their bicycles to prevent theft, and cited the fact that of all the reported bike thefts, none were of bikes that were locked. Trustee Rich complimented Chief Foley and his staff for their work in keeping the Village safe, quiet and secure during the busy summer.

 

 

PUBLIC WORKS REPORT

Trustee Zaccaro reported on the activity of the Village maintenance staff. He then reported that the Village recently received the plans and specifications from the Village engineer for the reconstruction of Lighthouse Promenade, and once reviewed, modified and approved, will be put out for public bid as part of the water main work reported on earlier by Mayor Cox. Discussions ensued about the width of the newly constructed walk, and it was reported that the final width of the reconstructed walk had not yet been determined.

 

Trustee Zaccaro then reported on the planned renovation of Pacific Walk during the upcoming off-season. Her stated that the walk has been redesigned to withstand the heavier vehicle loads of contractor and emergency vehicles. The new design will require the piles and girders to be installed by an outside contractor due to the heavy equipment necessary for the installation, and the decking system will be installed by the Village maintenance staff.  The bids for the piles and girders are due back to the Village by August 15, 2011.

 

Trustee Zaccaro reported that the Village received a $110,000 reimbursement check from FEMA for the damage to the bay front caused by the March 2010 storm. The payment reimburses a significant amount of the cost to renovate the bay beach and sidewalk. He then reported on the progress of the Programmatic Environmental Impact Statement required for the next oceanfront beach renourishment project, which will likely require two years to complete.

 

 

RECRTEATION REPORT

Trustee Chefetz reported on the activities of the Recreation Department. He reported that the camp registration is on target to meet or exceed the typical levels, which is between 275 and 300 campers. He also mentioned that the Village hires 35 youth counselors, which he stated was an important component of the camp program in that it provides a connection to the camp for those youngsters when they graduate from the program. He reported that the Drama, Pre-Camp, Arts and Crafts, and After-Camp Sports programs are all well-attended.

 

 

PUBLIC HEALTH REPORT

Trustee O’Brien reported that the Village doctor, Robert Furey, has been very active managing the routine medical issues of Village residents, and that the Village is very lucky to have him in that capacity for so many years. He also stated that Dr. Furey is reporting a very low incident rate for tick bites as compared to years past, which matches the observations of the maintenance workers who are exposed to that environment. He stated that these observations confirm the Cornell Cooperative Extension final report of significantly decreased tick population in the test areas of the 4-Poster Tick Control Devices, of which Saltaire is one.  He further reported that the mosquito activity in the Village was at a manageable level, thanks in part to the preventive treatments of Vector Control as well as the dry summer season; and that all mosquito testing in Saltaire has proven negative for West Nile virus and other common mosquito diseases.

 

ADJOURN INTO EXECUTIVE SESSION

After the Board received and responded to questions from those in attendance, Trustee Rich made a motion that the Board adjourn into Executive Session to discuss litigation strategy, contract and personnel issues. The motion was seconded by Trustee O’Brien and on call without objection was approved at 8:52 p.m.

 

RE-ADJOURNMENT INTO PUBLIC SESSION

Trustee Zaccaro made a motion to re-adjourn into public session at 9:50 p.m. The motion was seconded by Trustee Chefetz, and on call without objection was unanimously so approved.  The public meeting was called back into session by Mayor Cox at 9:50 p.m. and the following were in attendance:

Robert Lynn Cox III, Mayor

Bruce A. Rich, Trustee

John Zaccaro Jr, Trustee

Alexander K. Chefetz, Trustee

Hugh A. O’Brien, Trustee

Mario Posillico, Administrator & Clerk

Joseph Prokop, Village Attorney

And no other attendees

 

 

 

NEXT BOARD MEETING & CLOSE OF MEETING

After all having had a chance to be heard, and there being no further business before the Board, Trustee Zaccaro made a motion to close the meeting, and to confirm the next Board of Trustees meeting for September 3 at 9:00 AM at 103 or 105 Broadway Saltaire, New York. The motion was seconded by Trustee Chefetz, and on call without objection it was unanimously so approved to close the meeting at 9:51 p.m.