UNAPPROVED DRAFT

 

 

MINUTES OF THE PUBLIC HEARING TO CONSIDER MODIFICATION OF THE VILLAGE CODE ADVERTISED AS LOCAL LAW #7 OF 2008 HELD ON JUNE 28, 2008 AT 105 BROADWAY, SALTAIRE, NEW YORK.

 

Mayor Rosenblum called the Public Hearing to consider Local Law # 7 of 2008 to order at 10:05 a.m. and the following were in attendance:

 

Scott S. Rosenblum, Mayor

Robert Lynn Cox, Trustee

Hugh A. O’Brien III, Trustee

Bruce A. Rich, Trustee

Joseph Prokop, Village Attorney

Joseph Harry Baker, Counselor to the Board

Mario Posillico, Administrator & Clerk/Treasurer

 

Trustee Rich summarized the proposed local law to amend Chapter 22 of the Code of the Village of Saltaire which would clarify indemnification already provided to current and former Village employees, elected and appointed officials and volunteers, copies of which were previously delivered to the Board of Trustees, posted on the Village website, and distributed to all in attendance. After presentation, discussion amongst the Board, and all having an opportunity to be heard, Trustee Cox made a motion to close the Public Hearing to consider Local Law #7 of 2008. The motion was seconded by Trustee O’Brien, and on call without objection it was unanimously approved to close the Public Hearing at 10:15 a.m.

 

 

 

 

MINUTES OF THE BOARD OF TRUSTEES MEETING HELD ON JUNE 28, 2008 AT 105 BROADWAY, SALTAIRE, NEW YORK.

 

 

Mayor Rosenblum called the Board of Trustees meeting to order at 10:15 a.m. and the following were in attendance:

Scott S. Rosenblum, Mayor

Robert Lynn Cox, Trustee

Hugh A. O’Brien III, Trustee

Bruce A. Rich, Trustee

Joseph Prokop, Village Attorney

Joseph Harry Baker, Counselor to the Board

Mario Posillico, Administrator & Clerk/Treasurer

 

 

 

APPROVAL OF MINUTES

Draft copies of the minutes of the meeting of May 26, 2008, having been previously presented to the Board and posted in draft form on the Village website, were discussed. Trustee Cox made a motion to adopt the minutes as presented, which was seconded by Trustee Rich, and on call without objection, were unanimously approved as written.

 

APPOINTMENT OF VILLAGE OFFICIALS

Mayor Rosenblum recommended appointment of the following officials of the Village of Saltaire for terms designated or prescribed by law per resolution distributed to all in attendance:  

 

        WHEREAS the Honorable Scott Rosenblum as the Mayor of the Incorporated Village of Saltaire has made certain appointments of Village Officials, Commissioners, Board Members and other appointed officers of the Village, and;

         WHEREAS at the annual organizational meeting of the Village conducted on June 28, 2008, these appointments duly came before the Board of Trustees for approval, and the Board duly approved those appointments, it is therefore;

        RESOLVED that the appointments of Village Officials, Officers, Commissioners, Board Members and other appointed officers of the Village are hereby approved as follows:

 

 

 ADMINISTRATOR & CLERK-TREASURER                                                                Mario Posillico

  DEPUTY VILLAGE CLERK/TREASURER                                                                     Donna Lyudmer

  COUNSELOR TO THE BOARD                                                                                      Harry Baker

  TAX ASSESSOR                                                                                                               Mario Posillico

  BUILDING INSPECTOR                                                                                                   Mario Posillico

  FIRE COMPANY PRESIDENT                                                                                        Ted Weinrib

  FIRE MARSHAL                                                                                                               Andrew Brofman

  YEAR ROUND RESIDENT LIAISON                                                                             Liv Hempel

  VILLAGE HISTORIAN                                                                                                     Elizabeth Starkey

  REGISTRAR OF VITAL STATISTICS                                                                           Liv Hempel

  VILLAGE ATTORNEY                                                                                                      Joseph Prokop

                  ACTING VILLAGE JUSTICE                                                                                           Nicholas DiCostanzo

  PROSECUTORS                                                                                                                 David Watts

                                                                                                                                                Tamara Pakes       

                                                                                                                                                Linda Cassano

                                                                                                                                                Jim McDonald

                  COURT CLERK …………………………………….                                                        Liv Hempel

 

 

 

BOARDS & COMMISSIONS

 

  BOARD OF APPEALS                                                      (Chair)      Martin Semel  (Holdover)

                                                                                                                  Virginia O'Brien  (Holdover)

                                                                                                                  Paul Kampa  (Holdover)

  ARCHITECTURAL REVIEW COMM.                           (Chair)      Robert Mayers (Holdover)

                                                                                                                  Robert Fielding (Holdover)

                                                                                                                  Jeff Murphy  (Holdover)

  BD. OF ASSESSMENT REVIEW                                    (Chair)      Elizabeth Starkey (Holdover)

                                                                                                                  Ann Connolly Medenica   (Holdover)

                                                                                                                  Alex Chefitz (Holdover)

  PLANNING COMMISSION                                             (Chair)     Ralph Perlberger (Holdover)

                                                                                                                  Steve Kunreuther (Holdover)

                                                                                                                                  Patricia McElhone (Holdover)

                                                                                                                  Harry Baker (Holdover)

                                                                                                                  James McCann (Holdover)

                  MEDICAL ADVISORY COMM                                      (Chair)   James Ferguson, M.D.(Holdover)                                                                                                                                                                                                                                              Harold Weinberg, M.D. (Holdover)

                                                                                                                                  Richard Fuchs (Holdover)

                                                                                                                                  Anthony Smith (Alternate)

                                                                                                                                  Bill Veronese (Alternate)

 

Trustee O’Brien made a motion to adopt the resolution as presented, which motion was seconded by Trustee Rich and on call without objection was unanimously so approved.

 

 

ORGANIZATIONAL MEETING RESOLUTIONS

Mayor Rosenblum presented the following resolutions for adoption:

 

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

DETERMINING COST OF BONDING VILLAGE OFFICERS TO BE A VILLAGE EXPENSE

 

          WHEREAS certain officers of the Incorporated Village of  Saltaire are required by law to be bonded, and;

 

          WHEREAS such bonding is in conjunction with the discharge of their duties as officers of the Village, and;

 

          WHEREAS the Board of Trustees by law may determine that the cost of such bonding is a Village expense, it is therefore;

 

          RESOLVED by the Board of Trustees of the Village of  Saltaire that the cost of the bonding required of certain Village officers in conjunction with the discharge of their duties as a Village officer is a Village expense, and that such charge shall be charged to and paid by the Incorporated Village of Saltaire.

 

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

DESIGNATING OFFICIAL VILLAGE BANKS AND DEPOSITORIES

       

        WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire are required to designate and approve a bank as the official depositories of the Village for the deposit of Village funds, it is therefore;

      

          RESOLVED that the official banks and depositories of the Incorporated Village of SALTAIRE shall be the following:

JP Morgan Chase

Municipal Investors Service Corporation

         

Subject to the review of appropriate documentation of each bank by the Village Attorney and Treasurer.

 

 

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

DESIGNATING OFFICIAL VILLAGE NEWSPAPER

 

          WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire are required to designate and approve a newspaper as the official newspaper of the Village for the posting of public notices of the Village, and other requirements, it is therefore;

      

          RESOLVED that the official newspaper of the Incorporated  Village of SALTAIRE shall be either the Islip Bulletin or Newsday.

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

SETTING DATES OF REGULAR MONTHLY MEETINGS AND

ADOPTING THE RULES OF THE OPEN MEETINGS LAW

 

          WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire are required to set the date for regular monthly meetings of the Board of Trustees through the year, unless otherwise designated by the Board and proper public notification is given, and;

      

        WHEREAS the Mayor and Board of Trustees are desirous of adopting the requirements of the open meetings law as set forth in the Public Officers Law, and the other laws of the State of New York, it is therefore;

 

       RESOLVED that the regular meeting date of the Board of Trustees of the Incorporated Village of Saltaire shall be as follows:

June 28, 2008, Broadway, Saltaire

 

July 26, 2008, Broadway, Saltaire

 

August 30 , 2008, Broadway, Saltaire

 

October 4, 2008, Broadway, Saltaire

 

November 8, 2008, Broadway, Saltaire or

November 13, 2008, New York City

 

December 6, 2008, Broadway, Saltaire or

December 11, 2008, New York City

 

January 10, 2009, Broadway, Saltaire or

January 15, 2009, New York City

 

February 7, 2009, Broadway, Saltaire or

February 12, 2009, New York City

 

March 7, 2009, Broadway, Saltaire or

March 12, 2009, New York City

 

April 11, 2009,  Broadway, Saltaire

 

April 25, 2009, Broadway, Saltaire

 

May 29, 2009, Broadway, Saltaire

 

 

unless a proper public notice is otherwise made and given, then the meeting for that month shall be on such other date as may be so set, and it is further;

 

       RESOLVED that the Board of Trustees hereby adopts the notice requirements of the Public Officers Law as the official  procedure of the Board, and directs the Village Clerk, unless otherwise directed or required, to provide at least seventy-two hours notice via posting on the Village bulletins boards.

 

 

 

 

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

ESTABLISHING PROCEDURES FOR THE SETTING

AND NOTIFICATION OF A SPECIAL MEETING

 

 WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire desire to establish a procedure for setting special meetings of the Board of Trustees of the Village, it is therefore;

 

       RESOLVED that a special meeting of the Board of Trustees of the Village of Saltaire may be called by either the Mayor or by four Trustees of the Village of Saltaire acting together, and it is further;

 

       RESOLVED that in the event of a special meeting being called the Mayor and every member of the Board of Trustees shall be informed by telephone or by such other manner permissible by law by either the Village Clerk or another member of the Board of Trustees of the date, time, location and subject of the special meeting, and posted on the Village notice boards, and if notice is less than 72 hours in advance of the meeting notice shall be given to the local media, and otherwise as in conformance with the Public Officers Law, and the other laws of the State of New York.

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

ADOPTING RULES OF ORDER AS THE

OFFICIAL PROCEDURE OF THE BOARD

 

          WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire are able to develop or designate rules of procedure and meetings to be applied for the meetings of the Board, and;

 

          WHEREAS the Board of Trustees believes it is in the best interests of the Village to continue to operate under the Rules of Procedure originally adopted on September 5, 1998;

 

          RESOLVED that the Rules of Procedure originally adopted on September 5, 1998 are hereby adopted as the rules of procedure for the Board of Trustees of the Village to the extent that they are not inconsistent with New York State law.

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

ADOPTING THE VILLAGE EMPLOYEE HANDBOOK

 

          WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire had on June 30,  2007  previously adopted an Employee Handbook of Village of Saltaire Employee Handbook, outlining the policies governing employee rights and requirements, and;

 

          WHEREAS the Board of Trustees has seen fit to amend and modify the Employee Handbook from time to time as necessary, it is therefore;

 

          RESOLVED that the Village of Saltaire Employee Handbook as amended and modified as of the date of this resolution shall hereby be adopted as the official Employee Handbook for the Village of Saltaire.

 

 

INCORPORATED VILLAGE OF SALTAIRE

RESOLUTION OF THE BOARD OF TRUSTEES

ADOPTING THE VILLAGE INVESTMENT POLICY

 

WHEREAS the Mayor and Board of Trustees of the Incorporated Village of Saltaire are required to adopt or formulate certain policy and procedures regarding the investment and deposit of Village funds, and the management of that money, and;

 

          WHEREAS the Village of Saltaire has previously adopted an investment policy, which is reviewed annually, it is therefore;

 

          RESOLVED, that the Village of Saltaire does hereby adopt the following investment policy:

 

1)       The objectives of the investment policy of the Village of Saltaire are:

a)       To invest only in instruments legally permissible for municipalities.

b)       To minimize risk so as to preserve principal and maintain a stable asset value

c)       To manage portfolio to ensure that cash will be available as required to finance operations

d)       To maximize current income to the degree consistent with legality, safety and liquidity.

2)       In accordance with this policy, the Village Treasurer is hereby authorized to invest all funds, including proceeds of obligations and reserve funds, in: 

a)       Certificates of deposit issued by a bank or trust company authorized to do business in New York State. 

b)       Time deposit accounts in a bank or trust company authorized to do business in New York State. 

c)       Obligations of New York State. 

d)       Obligations of the United States Government. 

e)       Repurchase agreements involving the purchase and sale of direct obligations of the United States.   

3)       All funds may be invested in: 

a)       Obligations of agencies of the federal government, if principal and interest is guaranteed by the United States.

4)       No other Village of Saltaire officials have the authority to receive money in their official capacity.   

5)       All investments made pursuant to this investment policy shall comply with the following conditions: 

a)       Collateral. 

(1)     Certificates of deposit shall be fully secured by insurance of the Federal Deposit Insurance Corporation or by obligations of New York State or obligations of the United States or obligations of federal agencies the principal and interest of which are guaranteed by the United States, or obligations of New York State local governments, or a combination of same. Collateral shall be delivered to the Village of Saltaire or a custodial bank with which the Village of Saltaire has entered into a custodial agreement. The market value of collateral shall at all times equal or exceed the principal amount of the certificate of deposit. Collateral shall be monitored no less frequently than monthly, and market value shall mean the bid or closing price as quoted in the Wall Street Journal or as quoted by another recognized pricing service. 

(2)     Securities purchased through a repurchase agreement shall be valued to market at least weekly. 

(3)     Collateral shall not be required with respect to the direct purchase of obligations of New York State, obligations of the United States and obligations of federal agencies the principal and interest of which are guaranteed by the United States Government.   

b)       Delivery of securities. 

(1)     Repurchase agreements. Every repurchase agreement shall provide for payment to the seller only upon the seller's delivery of obligations of the United States to the custodial bank designated by the Village of Saltaire or, in the case of a book-entry transaction, when the obligations of the United States are credited to the custodian's Federal Reserve Bank account. The seller shall not be entitled to substitute securities. Repurchase agreements shall be for periods of 30 days or less. The custodial bank shall confirm all transactions in writing to ensure that the Village of Saltaire's ownership of the securities is properly reflected on the records of the custodial bank. 

(2)     Payment shall be made by or on behalf of the Village of Saltaire for obligations of New York State, obligations the principal and interest of which are guaranteed by the United States, United States obligations, certificates of deposit and other purchased securities upon the delivery thereof to the custodial bank or, in the case of a book-entry transaction, when the purchased securities are credited to the custodial bank's Federal Reserve System account. All transactions shall be confirmed in writing. 

(3)     Written contracts. Written contracts are required for repurchase agreements, certificates of deposit and custodial undertakings. With respect to the purchase of obligations of the United States, New York State or other governmental entities, etc., in which moneys may be invested, the interests of the Village of Saltaire will be adequately protected by conditioning payment on the physical delivery of purchased securities to the Village of Saltaire or custodian or, in case of book-entry transactions, on the crediting of purchased securities to the custodian's Federal Reserve System account. All purchases will be confirmed in writing to the Village of Saltaire. It is, therefore, the policy of the Village of Saltaire to require written contracts as follows: 

(a)     Written contracts shall be required for all repurchase agreements. Only creditworthy banks and primary reporting dealers shall be qualified to enter into a repurchase agreement with the Village of Saltaire. The written contract shall provide that only obligations of the United States may be purchased, and the Village of Saltaire shall make payment upon delivery of the securities or appropriate book-entry of the purchased securities. No specific repurchase agreement has been executed between the Village of Saltaire and the trading partners. While the term of the master repurchase agreement may be for a reasonable length of time, a specific repurchase agreement shall not exceed 30 days. 

(b)     Written contracts shall be required for the purchase of all certificates of deposit over $100,000. 

6)       Financial strength of institutions

a)       All trading partners must be creditworthy. Their financial statements must be reviewed at least annually by the chief fiscal officer to determine satisfactory financial strength, or the chief fiscal officer may use credit-rating agencies to determine creditworthiness of trading partners. Concentration of investments in financial institutions should be avoided. The general rule is not to place more than $2,000,000 in overnight investments with any one institution. 

b)       Investments in time deposits and certificates of deposit are to be made with banks or trust companies. Their annual reports must be reviewed by the chief fiscal officer to determine satisfactory financial strength. 

c)       When purchasing eligible securities, the seller shall be required to deliver the securities to our custodial bank. 

d)       Repurchase agreements shall be entered into only with banks or trust companies or registered and primary reporting dealers in government securities. Sound credit judgments must be made with respect to trading partners in repurchase agreements. It is not assumed that inclusion on a list of the federal reserve is automatically adequate evidence of creditworthiness. 

e)       Repurchase agreements should not be entered into with undercapit